Program Coordinator -- (10-Months) Art and Visual Culture

Description

To support the project activities as well as administrative and clerical duties for the Department of Art & Visual Culture.
Essential Duties and Responsibilities

• Assist the Department Chair and faculty with the overall administration/coordination of program activities, which include faculty development activities, lectures/symposia, workshops, and new and ongoing new projects of the programs in the department (art, art history, curatorial studies, documentary filmmaking, photography).
• Responsible for handling domestic and international travel logistics for faculty and students.
• Prepare materials for the department’s website.
• Participate in outreach activities associated with project goals.
• Purchase Title III funded materials and supplies; assist in filing necessary forms related to projects and equipment
• Generating announcements for events
• Coordinate correspondence, support materials, meetings, interviews between chair, faculty and organizations involved in the design and building of a new innovation and arts facility
• Prepare requisitions
• Prepare job postings in coordination with the Office of the Provost and Human Resources
• Create and maintain departmental documents
• Coordinate faculty and staff onboarding in the department
• Responsible for organizing supporting elements for events including photography, video and catering
• Responsible for coordinating faculty check requests and reimbursements.
• Responsible for assisting new vendors with the approval process.
• Responsible for preparing Independent Contractor Agreements
• Assist with ensuring that department’s budget is balanced.
• Assist with organizing department retreats

Required Qualifications
High school diploma and a minimum of five years of related work experience are required.
This position requires strong customer service focus, excellent communication, verbal and time management and organizational skills. Professional demeanor with the ability to interface with internal and external customers with diplomacy and tact is essential.
Excellent oral communication skills are required when providing information and responding to questions from students, parents, employees, and the general public in one-on-one or group situations. Also, must be able to read, analyze, and interpret documents such as safety rules, operating and maintenance instructions, and procedural manuals. Good proofreading skills are essential.
Must possess the ability to write business correspondence and newsletters. Good oral communication skills with the ability to effectively coordinate activities, respond to common inquiries from students, faculty, staff, agencies, educational institutions, and the general public. Ability to read and analyze professional journals, technical procedures, or governmental regulations. Ability to manage budgets.
To perform this job successfully, an individual must have demonstrated intermediate level skills using Microsoft Office Suite (Word, Excel, and PowerPoint) and typing skills. Advanced skills may be required for some applications. In addition to producing correspondence, memos, e-mails, duties may involve assignments that require creating flyers/brochures, spreadsheets with formulas and pivot tables, PowerPoint presentations, mail merges, and graphs. Must be internet savvy and capable of using the Banner Financial Module, Lotus Notes and learning new software quickly.
Preferred Qualifications Bachelor’s Degree or some college is preferred.
Experience in the use of report writing software ( i.e. Crystal Report, and Access ) and SCT Banner is a plus.
Certifications, Licenses, Restrictions Physical Demands While performing the duties of this job, the employee is regularly required to: walk, talk, hear, sit, use hands to handle office supplies, operate computer and other office equipment. The employee is frequently required to: reach with hands and arms, and stand. The employee is occasionally required to: stoop, climb, and lift and/or move up to 15 pounds. Specific vision abilities required by this job include the ability to adjust focus. Shift Days % Travel Required 0% Full Time/Part Time Full-time FLSA Non-Exempt Number of Vacancies 1 Anticipated Candidate Start Date Position End Date (if temporary) Posting Detail Information

Posting Number SC0491P
Posting Open Date 10/13/2022
Posting Closing Date
Open Until Filled Yes
Special Instructions to Applicants
EEO Statement

Spelman College is an EEO/Minority/Female/Disabled/Veteran/Title IX Employer and we participate in E-Verify. We are a smoke-free campus.

COVID-19 Testing and Vaccination Protocol Due to the ongoing pandemic, Spelman College has instituted a COVID-19 testing requirement. You will need to provide a negative COVID-19 test result within five (5) days of your start date. Acceptable tests include: PCR, Rapid Antigen, or results of an at home self-test. When providing test results of an at home self-test, your full name and test date must be written down legibly alongside your final results. The cost related to testing is not a reimbursable expense by the College. Please email your negative test results to Yemi Brown, PharmD Manager of COVID-19 Operations at [email protected] prior to your first day on campus.
In addition, due to the heightened risk of contracting COVID-19 and the spread of variants, Spelman College requires up-to-date COVID-19 vaccination of all faculty, staff, and students (collectively “Campus Community”) that have job duties, attend classes, or are otherwise present on campus. You will need to submit proof of up-to-date COVID-19 vaccination (full vaccination and a booster) prior to your first day on campus or you may seek a medical or religious exemption to the vaccination requirement by providing the necessary documentation to: Yemi Brown, PharmD Manager of COVID-19 Operations, at [email protected]. Upon receiving your Spelman Technology log-in credentials, please keep your vaccination or exemptions records up-to-date using Etrieve.
It is our hope to minimize transmission of the coronavirus in the workplace and academic setting by requiring occupational protection such as requiring face masks be worn indoors, encouraging frequent handwashing and promoting adherence to the community testing cadence.